How to: upload your photos to Gwulo (advanced)

Submitted by Admin on Tue, 06/23/2015 - 15:47

If you've followed the instructions at How to: upload your photos to Gwulo (basic) successfully, here's how to add more information to your photos. It will help future visitors to Gwulo find your photos, as otherwise they can easily get lost among the 30,000+ photos on the site.

On the screen to upload or edit a photo, under the Notes section you'll see the text: > ADDITIONAL INFORMATION: TAGS, ETC. Click on that text to get access to the following additional fields:

1. Author(s) 

Often left blank, but you could type in the name of the photographer, or perhaps the organisation or archive that the photo came from. If a visitor clicks on the name, they can see all photos from that photographer, organisation, or archive.

2. Gallery

Again, this is often left blank, but let's say you are uploading fifty photos that came from a couple of photo albums your great-grandmother compiled in the 1930s. You could put them all in the same gallery, to make it easier for visitors to browse that collection of photos. You'll need to ask the administrator to create the gallery for you (you can send me an email at, then choose that gallery when you add a photo.

As an example, see the gallery: 1920s-30s Betty Steel's photos

3. Tags

Tags are a great way to gather related photos together, making it easier for visitors to find more photos that show what they are interested in. You've probably used tags before on social media sites. They are easy to use here too, but it's worth taking a moment to read How to: use tags to get the best from them.

Here are some examples of tags used to gather related photos together: hat, swimming, tramtricycle

4. Connections

These are a powerful feature of Gwulo, used to link photos to pages for an Event, Organisation, Person, Place, or Street. (Connections to a Person or a Place are most frequently used.)

Let's say you upload a photo that was taken in Tsim Sha Tsui and shows the old Kowloon Canton Railway terminus near the Star Ferry. We have a Place page for that, KCR Terminus, TST [1916-1978]. By connecting your photo to that Place, it gets added to the page of photos of the KCR Terminus. That's an example of connecting to a Place, here are examples of the others:

To add a connection, first decide which type of connection you want to add - let's say you'll connect the photo to a Place. Then you'd go to the SHOWS PLACE(S) box, and type in a few letters of the name of the Place you're going to connect to, e.g. type KCR. Wait a second or two, then a list of matching Places is shown. Click on the one you want to add the connection to.

If you want to add another connection, click the Add another item button then repeat the process.


Finally, don't forget to scroll down to the bottom of the page and click Save so that all your work is saved to the website.

If you have any questions, please let me know in the comments below.


If you go into your photo there is an "edit" tab at the top. Click on this and then change the "Alternative text" to whatever you want to call the image. Phil